Privacy Policy
How we collect, use, disclose, store and protect your personal data.
Flintex Consulting Pte Ltd (“Flintex”, “we”, “us” or “our”) respects your privacy and is committed to protecting your personal data.
This Privacy Policy explains how we collect, use, disclose, store and protect personal data in connection with our recruitment, permanent placement, contract staffing and related services, as well as your use of our website.
1. Personal Data We Collect
Depending on your interaction with us, we may collect personal data including:
- Name and contact details, including telephone number and email address
- Resume/CV and employment history
- Educational qualifications, professional certifications and skills
- Current and expected salary
- Employment preferences and availability
- Nationality, residency and work authorisation status
- Identification information where required for legitimate business, employment or regulatory purposes
- Information provided during interviews, applications or communications with us
- References and other information relevant to assessing your suitability for employment
- Information required for employment, payroll, benefits, insurance or contract administration where you are engaged or employed through us
- Technical information collected when you use our website, such as IP address, browser information and cookies
We may also collect personal data from publicly available sources, professional networking platforms, job portals, referees, clients and other sources where permitted by law.
2. How We Use Your Personal Data
We may collect, use and disclose your personal data for purposes including:
- Assessing your suitability for employment opportunities
- Matching your profile with suitable permanent, temporary or contract positions
- Contacting you regarding current or future employment opportunities
- Presenting or submitting your profile to prospective employers and clients, where appropriate
- Arranging and managing interviews and recruitment processes
- Conducting reference, background or qualification checks where appropriate and permitted
- Processing employment-related documentation and work pass applications where applicable
- Administering contract staffing arrangements, including payroll, benefits, leave, insurance and other employment matters
- Communicating with you regarding your application, placement or employment
- Maintaining our candidate and client records
- Improving our recruitment services and website
- Preventing fraud, misuse or security incidents
- Complying with applicable laws, regulations and requirements of government or regulatory authorities
- Fulfilling any other purpose that we notify you of at the time your personal data is collected
3. Disclosure of Personal Data
For recruitment and staffing purposes, we may disclose relevant personal data to:
- Prospective employers and clients
- Companies within our corporate group, where appropriate
- Service providers supporting our recruitment, payroll, technology, insurance, background screening or administrative functions
- Professional advisers, auditors or insurers
- Government agencies and regulatory authorities where required by law
- Other parties where you have provided consent or where disclosure is otherwise permitted or required by law
We will only disclose personal data that is reasonably necessary for the relevant purpose.
Where identification information such as NRIC or FIN is collected specifically to comply with regulatory requirements applicable to employment agencies, we will handle such information in accordance with those requirements and applicable law.
4. Consent
Where required under applicable law, we will obtain your consent before collecting, using or disclosing your personal data.
By voluntarily submitting your resume, application or other personal information to us, you acknowledge that your personal data may be collected, used and disclosed for the recruitment and related purposes described in this Privacy Policy, subject to applicable law.
You may withdraw your consent for the continued collection, use or disclosure of your personal data by contacting us.
Please note that withdrawing consent may affect our ability to provide recruitment or staffing services to you or to consider you for employment opportunities.
5. Accuracy of Personal Data
We take reasonable steps to ensure that personal data in our possession or control is accurate and complete where it is likely to be used to make a decision affecting you or disclosed to another organisation.
You are encouraged to inform us if there are changes to your personal information or if you believe information held by us is inaccurate.
6. Protection of Personal Data
We take reasonable administrative, technical and organisational measures to protect personal data in our possession or control against unauthorised access, collection, use, disclosure, copying, modification, loss, disposal or similar risks.
However, no method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security of information transmitted over the internet.
7. Retention of Personal Data
We retain personal data only for as long as it is reasonably necessary to fulfil the purposes for which it was collected, or as required for legal, regulatory, contractual or legitimate business purposes.
When personal data is no longer required for these purposes, we will take reasonable steps to securely delete, destroy or anonymise it in accordance with our data retention practices and applicable law.
8. Access and Correction
Subject to applicable law, you may request:
- Access to personal data that we hold about you and information about how it has been used or disclosed; or
- Correction of any inaccurate or incomplete personal data.
Requests may be submitted to our Data Protection Officer using the contact details below.
We may require reasonable information to verify your identity before processing your request.
9. Withdrawal of Consent
You may withdraw your consent to our continued use or disclosure of your personal data by contacting our Data Protection Officer.
Upon receiving your request, we will inform you of any likely consequences of withdrawing consent and will process your request in accordance with applicable law.
Withdrawal of consent will not affect any collection, use or disclosure of personal data that is permitted or required under applicable laws.
10. Transfer of Personal Data Outside Singapore
Where personal data is transferred outside Singapore, we will take appropriate steps to ensure that it receives a standard of protection comparable to that required under Singapore's Personal Data Protection Act 2012 (“PDPA”), as required by applicable law.
11. Cookies and Website Data
Our website may use cookies and similar technologies to improve website functionality, understand how visitors use our website and enhance the user experience.
You may adjust your browser settings to refuse or manage cookies. Certain website functions may not operate properly if cookies are disabled.
For further information, please refer to our Cookie Policy.
12. Third-Party Websites
Our website may contain links to third-party websites.
Flintex is not responsible for the privacy practices, security or content of third-party websites. We encourage you to review the privacy policies of those websites before providing personal information.
13. Data Protection Officer
If you have any questions regarding this Privacy Policy or the way we handle your personal data, or if you wish to request access, correction or withdrawal of consent, please contact:
Data Protection Officer Flintex Consulting Pte Ltd Email: talent@flintex.com.sg
We will endeavour to respond to your request or enquiry within a reasonable period and in accordance with applicable law.
14. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, services, legal requirements or regulatory requirements.
The latest version will be published on our website together with the date on which it was last updated.
15. Governing Law
This Privacy Policy is governed by the laws of Singapore and should be read in conjunction with the Personal Data Protection Act 2012 and other applicable laws and regulations.